The World Transplant Sport are the largest national charity promoting active recovery for transplant recipients and increasing awareness of the benefits of organ donation.
Alison Bloxham, Physio support wanted to put PPS into practice to support the British Transplant Games in 2019 which also lead to PPS playing an important role at The World Transplant Games, too.
A case study from Alison Bloxham, Physio Support at The World Transplant Games.
What are The World Transplant Games?
The World Transplant Games take place every 2 years and are supported by the International Olympic Committee. It represents the largest organ donor awareness event in the world, with approx. 1500 athletes from 55 countries taking part in 20 sports.
In 2019 the Games were held in Newcastle and Gateshead in the North East of the UK and I was tasked with providing the Therapy support for the Games and was involved with the coordination of the medical provision to the Games. The medical needs of the athletes mean that local hospitals were on standby to receive patients, we had 2 Medical Drop-in Clinics running twice a day for minor problems and there was a comprehensive Therapy service based in 2 clinic locations as well as at most of the sporting venues. This required us to coordinate data collection between all of these venues.
The World Transplant Games in partnership with PPS
I had been a client of PPS since 2012 when I started using PPS in my private practice. In 2018 I approached PPS about the possibility of supporting the British Transplant Games and was able to introduce PPS into the therapy provision in Birmingham that year.
“the Medical director was keen for us to utilise the system for ALL medical interventions, not just the therapy provision”
Learning from this, I was then able to present the benefits of PPS to the Medical Committee for the World Games and the Medical Director was keen for us to utilise the system for ALL medical interventions, not just the therapy provision.
We utilised PPS Hosted for the duration of the Games and provided logins to all the Medics, Therapists and also the receiving hospitals during the Games. All those accessing Medical Clinics, Therapy services or being seen in hospital were recorded onto PPS and the treatment records for the Games, Medics and Therapists were also recorded on the system.
The hospitals provided Treatment Episode info to allow data analysis. At the morning briefing each day we were able to analyse the patients seen in hospital, any admissions and also have a continuation of care at different venues and sports.
“The main functionality we use is the treatment notes and treatment episodes to produce comprehensive notes on treatment but also to provide data for research and analysis post-Games”
In the 2-year build-up to the World Games PPS provided a service to the British Transplant Games with multiple logins and online training for Therapists. For the World Games specifically, PPS provided group training at the beginning of the Games. Prior to the Games, they helped with setting up our own Medical database, medical forms and importing data from the Games organiser’s medical forms. They also helped me produce our own reports, training me on producing the reports and providing multiple logins for the users. After the Games, we were required to delete all files for those who had not received specific treatment and the data team helped with this as well.
The main functionality we use is the treatment notes and treatment episodes to produce comprehensive notes on treatment but also to provide data for research and analysis post-Games.
Using PPS is very intuitive and even those unfamiliar with such software were able to quickly learn how to use the system. The main thing for me, however, has been the fantastic support from all of the team at Rushcliff in supporting this amazing event, both financially and practically. Nothing has ever been too much trouble and the bespoke medical data forms were invaluable and much appreciated by the Medical Director.
Both before and during the Games the support team helped with login issues, user problems and connectivity issues and could not have been more helpful and supportive. They were on hand every day to help us maximise our use of the system and ensure complete data input.
PPS is an excellent software package that can be adapted to various circumstances and with a team at Rushcliff who are the most helpful and supportive team one could possibly hope for.