Private Practice & Patient Management Software Solutions
Run your whole practice in one place.
Secure, flexible software that helps private healthcare organisations of all sizes run smoothly. From managing appointments, treatment notes and billing to online bookings and KPI reports, PPS gives you all the essential tools to save time, reduce admin and focus on patient care.
- 30-day free trial
- No card required
- GDPR-compliant
- UK-based support
- Prefer a live demo? Book one
Practice management software for every part of your practice
PPS brings everything your practice needs into one intuitive clinic management software, helping clinics save time, reduce admin and focus on delivering outstanding patient care.
Clinic diary & scheduling
Colour-coded appointment types, practitioner availability, rooms, group classes and late-cancellation charges, with a diary overview so reception can see every practitioner at once.
Communication & automation
Automated confirmations, reminders and follow-ups, plus email and SMS marketing to filtered client lists.
Clinical notes & online forms
Customisable treatment notes, full treatment history, and online forms clients complete at home, including consent.
PPS Scribe AI New
Your AI clinical notes assistant drafts structured notes from the consultation for you to review and save. Free for up to 3 consultations a week per practitioner.
Billing, payments & insurance
Invoices from the appointment, Dojo card payments and insurer billing, with optional Healthcode claims.
Reporting & KPIs
Ready-made and custom reports on the numbers behind your practice, from revenue to outstanding invoices.
Practice management & security
Cloud-based PPS Online runs in your browser. Control who sees what with user access controls, keep an audit trail and protect client data with GDPR tools, two-factor authentication and regular back-ups.
- Cyber Essentials
- ISO 27001 data centres
- User access controls
- Audit trails
- GDPR tools
- Two-factor authentication
Integrations & API
Works with the tools clinics already use, plus an API for custom development.
- Dojo
- Healthcode
- Pronto
- Wibbi
- Physio First
- Xero export
From the first booking to the last report, one system runs the day.
A new client books while you’re still at home
Clients book online 24/7 from your website and can pay upfront. The appointment lands straight in the practitioner’s diary.
New online booking
Reminders go out without anyone pressing send
Confirmations, reminders and follow-ups by SMS and email run on their own, at the times your clinic chooses.
Reminder sent automatically
Notes written before the next client walks in
Customisable clinical notes and full treatment history, with PPS Scribe AI drafting notes from the consultation for you to check.
Treatment notes
Drafted by PPS Scribe AISubjective: Right shoulder pain for 3 weeks, worse reaching overhead.
Paid before they leave
Invoices come from the appointment, the Dojo card machine pulls the amount through, and insurers can be billed too.
Invoice INV-01482
See how the day went, in one report
KPI and custom reporting shows attendance, revenue and unpaid invoices, so you know exactly where the practice stands.
Today at a glance
Who Private Practice Software supports
PPS is a flexible practice management software system trusted by a wide range of private healthcare organisations, from solo practitioners and independent clinics to charities, hospitals and global providers.
Thanks to its customisable features and intuitive interface, it works for a wide range of disciplines, from physiotherapy, podiatry and occupational health to extreme medicine and beyond, with reliable software for patient management that makes running a clinic smoother.
- Solo practitioners
Your diary, notes, billing and reminders in one system, on any device.
- Online booking while you treat
- AI clinical notes, free to start
- Pay for one log-in
- Single location clinics
A diary overview of every practitioner and room for the whole team.
- Rooms, waiting lists and classes
- Insurer and third-party billing
- Clinic-wide reporting
- Multi-location & large organisations
Every site, room and practitioner in one system.
- Reports broken down by location
- Locations in user permissions
- Dedicated account management
- Global organisations
Teams working across countries and time zones.
- Used from the UK to Antarctica
- Cloud access from anywhere
- UK-based support
Keep your clinic running, whatever happens to the internet.
We set up a copy of PPS on a device you choose and keep it up to date with PPS Sync. If your connection ever drops, open PPS on that device, log in and carry on with your day.
What truly sets Rushcliff apart is the exceptional support team behind the software. While the product itself is excellent, the level of customer service we receive is, in our opinion, even better.
Lots of options and functionality and you can use as much or as little as you like. Intuitive. Great, friendly support team. Always being developed further.
Latest articles
Frequently asked questions about PPS
Practice management software runs the day-to-day work of a private healthcare practice in one system: the appointment diary, patient records and clinical notes, invoicing and payments, reminders and reporting. It replaces paper diaries, spreadsheets and separate tools, so less time goes on admin. PPS is private practice management software, also used as patient management and clinic management software, by practices of every size.
PPS (Private Practice Software) is patient and practice management software developed by Rushcliff Ltd. It covers appointments, clinical notes, billing and insurance, online booking, automated reminders and KPI reporting, and is used by solo practitioners, clinics, hospitals, universities and global organisations. Explore PPS features.
PPS Express is the practitioner-first version of PPS, with the practice essentials in your web browser: diary, clinical notes, invoicing, card payments, custom automations and essential reports. PPS is complete practice management, adding rooms, insurer billing, stock, the full reporting suite and custom dashboards. You can use either on its own or both together, and pricing is based on concurrent usage for every combination. Compare PPS and PPS Express.
PPS is developed and supported by Rushcliff Ltd, an independent software company founded in 1997, the same year the first version of PPS was released. More about Rushcliff Ltd.
PPS is used by private practices of every size, from solo practitioners and single location clinics to multi-location groups, hospitals and global organisations, across disciplines including physiotherapy, podiatry, occupational health, aesthetic medicine, university healthcare and extreme medicine. See who uses PPS.
No. Rushcliff Ltd is based in the UK, and PPS is used by private practices around the world, including in Canada, Singapore, Barbados and Antarctica. Support comes from our UK-based team.
Yes. PPS Online is a cloud-based service you access through your web browser, and PPS Express also runs in the browser on any device. Offline access supports remote work, with your data syncing securely when you are back online. How PPS keeps your data secure.
PPS Express starts from £16.80 per user, per month, and PPS starts from £50 a month for the first user and £25 for each additional user. Pricing is based on concurrent usage, so you can add every member of staff and only pay for the number of people logged in at the same time. Prices exclude VAT, on a rolling monthly subscription. Online booking is an optional add-on. See PPS pricing.
Yes. You can trial PPS free for 30 days, with full access and no credit card required. You can also take a product tour or book a demo with our team. Start your free trial.
Yes. PPS includes GDPR tools such as excluding a client from processing, along with user access controls, audit trails, two-factor authentication and regular back-ups. Rushcliff Ltd holds Cyber Essentials certification and PPS data centres are ISO 27001 certified. How PPS keeps your data secure.
Existing clients can log in to PPS Express at new.ppsexpress.com/login. For help with your account, visit the PPS support site.
Yes. Our team helps practices move from other practice management systems, with personalised onboarding and free training for your staff. How switching to PPS works.
Try PPS free for 30 days
Full access with no card required. Or book a demo and we'll show you PPS set up for the way your practice works.
30-day free trial · No credit card required · UK-based support
Each tour is a click-through of the real software, at your own pace.
Not sure? Book a demo and we'll help you choose.